Digital Asset Management for Universities and Schools

Universities and schools possess a vast number of digital assets, a large number of users, numerous policies, various departments and stakeholders, all while striving for a common goal-efficient and cost-effective digital asset management that meets the expectations of all.

Facial Recognition

Powerful facial recognition technology makes HIVO DAM a go to solution for universities and schools wanting to identify and manage students, teachers and administration assets.

Brand and Design Templates

With HIVO, users can ensure that only authorised individuals have access to their assets, and that these assets can be properly managed and monitored.

Shared Links and Consent Approvals

Shared links, light users access and external commenting, approval and review ensure parent consent can be granted on their child's assets.

HIVO Digital Asset Management for Universities and Schools

User Group Segmentation

Management of your digital asset management production lifecycle with HIVO is completely customizable to your organization. Whether you want to set up user groups per business unit, year group or internal team, HIVO's user group functionality allows you to design the schema of users, groups and assets the way you want.

During the onboarding and implementation phase of the project, we work with your team to set up the account with the users, groups, and teams that you need to efficiently scale the governance and distribution of your content.

Brand Guidelines and Design Template Editor

Keep your brand consistent with HIVO's style guides and brand templates modules. HIVO Brand Guidelines provide easy access to great looking and easily shareable brand guidelines.

While our Templates feature allows designers and administrators to set and lock key elements such as colors, fonts, and design layouts, allowing downstream team members to independently update branded materials and unlocked layers and elements of the design.

Copyright and License Management

Universities and schools, such as universities, schools, and other tertiary colleges are increasingly turning to digital asset management (DAM) systems to manage copyright and privacy issues associated with the use of these systems. Copyright law typically affords creators of original works the exclusive right to dictate how those works may be used and reproduced.

When digitizing a work and placing it in a DAM system, it is crucial to consider how the work can be utilized within the system while still upholding the creator's rights. There are a few ways to guarantee that the creator's rights are respected when digitizing and placing a work in a DAM system.

Consent and Privacy Management

It is important for universities and schools to have a clear and reliable consent management strategy, as more and more personal data is now stored digitally. There are a number of factors to consider when developing a consent management strategy for universities and schools.

But the most important is ensuring that all personal data is collected and processed in compliance with the General Data Protection Regulation (GDPR). This means getting explicit consent from individuals before collecting or processing their data.

Taxonomy and Tag Management

An efficient DAM system can assist universities and schools in managing their digital assets, maintaining compliance with regulations, and enhancing productivity and efficiency. A crucial component of a successful DAM system is a well-constructed taxonomy or schema, which organizes and categorizes digital assets for easy discovery and access by authorized users.

Additionally, a schema provides a consistent tagging system, facilitating searches and retrievals. Different methods exist for managing tags within a DAM system and each organization must determine the most suitable one for their needs.

User Rights and Governance

As an education provider, it is crucial to have a clear understanding of user rights and governance when using digital asset management software such as HIVO. User rights refer to the permissions that users have within the system.

For example, different groups can have "view only", "can edit" or "can delete" permissions. This approach can prevent accidental deletion of assets and provide different levels of access for different users. The HIVO DAM platform can help universities and schools keep track and granular control of all digital assets and who has access to them, as well as control how assets are used and ensure only authorized users can access them.

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